Output No. 19/07/24-2 dated July 19, 2024

Dear Sirs!

The Civil Society Organization "TSE - NASHA SPRAVA!" announces a tender for the procurement of Non-food Items (NFI) for further distribution to the population that is permanently located in the combat zone in the Kharkiv region (Kharkiv and Chuhuiv districts) and the Dnipropetrovsk region (Nikopol district).

1. SUBJECT OF SUPPLY

The purpose of this request is to obtain proposals for the supply of NFI sets throughout 2024. A framework agreement will be concluded with the winning bidder by the Civil Society Organization "TSE - NASHA SPRAVA!" for five months, with the possibility of further extension, depending on the quality of the sets and the execution of deliveries.

The framework agreement does not imply any obligation regarding the minimum volume of service procurement or other commitments, and the Civil Society Organization "TSE - NASHA SPRAVA!" has no obligations to:

1. enter into an agreement with a legal firm as a supplier of exclusively unique services or

2. order or purchase a minimum volume of services from the supplier.

• The total number of sets with Non-food Items (NFI) for procurement is 200 (two hundred) units.

• The list of products and the quantity in one set (packaging box):

• Please note that in the appendix to the announcement - in the file "Template for submitting proposals" the total quantity of each item for procurement is specified.

All products must be suitable for human use and have appropriate, fair, and marketable quality.

The goods included in the set must be manufactured in compliance with the quality standards established by the national legislation of the country of origin and/or the country of destination (Ukraine), depending on which quality standard is higher.

Each unit of product must have branded packaging from the manufacturer and contain information about the product, in accordance with the requirements of current legislation in Ukraine. Products without labeling, without packaging, and of questionable quality/manufacture will not be considered.

Only products from manufacturers that are not included in the sanctions list of organizations sponsoring terrorism will be accepted for consideration in the tender. The list of legal entities subject to personal special economic and other restrictive measures (sanctions) can be checked at the following link: https://www.president.gov.ua/storage/j-files-storage/01/18/81/c588e34084d7a882a3ac56fdb7f6868e_1683902703.pdf

2. SCHEDULE FOR SUBMITTING PROPOSALS AND CONTRACT SIGNING

3. PARTICIPATION

The competition is open to all suppliers who can deliver the requested sets of hygiene products within the specified timeframe (individual entrepreneurs, limited liability companies, private enterprises, etc.). Consortia are allowed. In the case of consortia, the leading agency must be named.

The tender participant must be properly registered in Ukraine; must not have any open court proceedings or debt obligations that could lead to the seizure of the participant's accounts and assets.

Bids from tender participants will not be considered if, at the time of submitting the bid:

• the name of the tender participant is associated with terrorism and is included in the list of individuals and organizations related to terrorism, published by the European Union, the U.S. government, and the UN Security Council;

• the tender participants do not have a valid permit to carry out commercial activities in Ukraine;

• the tender participants refuse to comply with the requirements for protecting individuals from sexual exploitation and harassment during the provision of humanitarian assistance operations, as well as the code of ethics and standards for information disclosure.

4. DELIVERY AND PACKAGING

Supply

Delivery occurs based on supply requests for kits within 3-5 calendar days after the order is placed.

Delivery Conditions

DDP Incoterms 2020. The supplier bears the costs of loading, delivery, unloading, and insurance of goods during transportation.

Total Quantity of Delivery

200 boxes (kits)

Packaging

Weight of the Kit

The approximate weight of the kit does not exceed 10 kg.

Packaging Options for Kits

Option 1. Individual cardboard boxes. Each box must be made of at least 3-layer cardboard and withstand the load of palletizing and transportation. The dimensions of the boxes are determined by the Supplier based on the volume of the kit and the number of product items. The size of the box must be maximally appropriate to the volume of the kit and should not contain more than 5% of free space.

Labeling

On the outside of each box, there should be a "packing list" reflecting the contents of the shipment (design in the Appendix). The supplier receives the layout for the insert in the box from the Civil Society Organization "TSE - NASHA SPRAVA!". The logos of the Civil Society Organization "TSE - NASHA SPRAVA!" and the project's Donors are provided in the Appendix. The template and logos will be provided to the supplier by the Civil Society Organization "TSE - NASHA SPRAVA!".

Delivery Locations

The sets must be delivered to the following locations:

5. CONTRACTING TERMS

The contracting period is planned for until October 31, 2024.

6. CURRENCY

The commercial proposal must be submitted in hryvnias.

7. VALIDITY OF PROPOSALS

Proposals are valid for a period of ten (10) calendar days after the final deadline for submitting tender proposals. Proposals valid for a shorter period may be rejected as non-compliant. A tender participant who agrees to a request is not obliged and has no right to change their proposal. All prices remain fixed until the expiration of the proposal's validity, until a contract is concluded.

8. LANGUAGE OF THE TENDER

Proposals, all correspondence, and documents related to the tender must be written in Ukrainian.

9. SUBMISSION OF TENDER PROPOSALS

The tender proposal must be submitted exclusively via e-mail: tenderfortns@gmail.com according to the schedule, as per point 2 of this Announcement.

Proposals must be prepared based on the guidelines outlined in this request for proposals.

Your proposal must include the following documents:

• provision of a quality/compliance certificate for each item;

• Provision of an Extract from the Unified State Register/Statement from the Unified State Register;

• Template for submitting the proposal;

• Each tender participant is obliged to sign a letter of compliance.

Proposals submitted without a completed Template for submitting proposals, quality/compliance certificates, a letter of compliance, and an Extract from the Unified State Register/Statement from the Unified State Register, or submitted after the deadline for proposal submission will not be accepted.

11. CONTRACTING

A framework supply agreement will be signed with the winner of the tender provided by the CSO "TSE - NASHA SPRAVA!".

12. RIGHT TO ACCEPT ANY PROPOSAL AND REJECT ANY

The CSO "TSE - NASHA SPRAVA!" reserves the right to accept or reject any proposal, as well as to cancel the selection process and reject all proposals at any time before the Contract is awarded, without incurring any liability to the participants of the tender concerned, or any obligation to inform the relevant tender participants of the reasons for the decision made.

We hope for fruitful cooperation!

Attachments:

1. Letter of compliance

2. Template for submitting a proposal

3. Layouts for application on the packaging box

4. The supplier will receive the layout insert for the box from the CSO "TSE - NASHA SPRAVA!" additionally.