The Civil Society Organization "TSE – NASHA SPRAVA!" announces an open tender for the procurement of laptops for its operational needs.

1. SUBJECT OF PROCUREMENT

Тhe purpose of this Request for Quotation (RFQ) is to obtain quotations for the supply of laptops.

Detailed specifications and quantities are provided in the template attached to this Tender Announcement.

The total procurement volume under this tender is 3 units.

The goods supplied under this tender must be manufactured in compliance with the quality standards established by the legislation of the country of origin and/or the country of destination (Ukraine), whichever standard is higher.

The goods must be delivered in the manufacturer's branded packaging and include product information in accordance with the applicable legislation of Ukraine. Goods without proper labeling, packaging, or of questionable quality or origin will not be considered.

Only products manufactured by companies that are not included in sanctions lists or recognized as sponsors of terrorism will be accepted for consideration.

The list of legal entities subject to personal special economic and other restrictive measures (sanctions) can be found at:: https://www.president.gov.ua/storage/j-files-storage/01/18/81/c588e3048d74a882a3ac56fdb7f6868e_1683902703.pdf

2. PROPOSAL SUBMISSION AND CONTRACTING SCHEDULE

 3. PARTICIPATION

The tender is open to all suppliers capable of delivering the requested goods within the specified timeframe, including Sole Proprietors (FOP), Limited Liability Companies (LLC), Private Enterprises, and other legally registered business entities.

Tender participants must:

• be duly registered in Ukraine;

• have conducted business activities for at least two (2) years from the date of registration;

• have no ongoing court proceedings or outstanding liabilities that could result in the seizure of their bank accounts or assets.

  
  

Tender proposals will not be considered if, at the time of submission:

• the bidder is associated with terrorism and is included in sanctions or terrorist lists published by the European Union, the Government of the United States, or the United Nations Security Council;

• the bidder does not possess a valid authorization to conduct commercial activities in Ukraine;

• the bidder refuses to comply with the requirements regarding the Protection from Sexual Exploitation and Abuse (PSEA), the Code of Ethics, and information disclosure standards.

Important!Sole Proprietors (FOPs) operating under the simplified taxation system may participate in the tender provided they confirm that the total contract value does not exceed the remaining annual income limit applicable to single-tax payers in 2026.

4. DELIVERY AND PAYMENT TERMS

Delivery Address

Товар  повинен бути доставлений в наступне місце:

Payment Terms:100% post-payment after delivery.

5. CURRENCY

Financial proposals must be submitted in Ukrainian Hryvnia (UAH).

6. VALIDITY PERIOD OF PROPOSITIONS

Quotations shall remain valid for fifteen (15) working days after the submission deadline.

Quotations valid for a shorter period may be rejected as non-compliant.

Once submitted, bidders may not modify their quotations. All prices shall remain fixed throughout the validity period.

7. TENDER LANGUAGE

All proposals, correspondence, and supporting documentation related to this tender must be prepared in Ukrainian.

8. SUBMISSION OF TENDER PROPOSITIONS

Tender proposals must be submitted exclusively by email to: tender@tsenashasprava.com

in accordance with the schedule specified in Section 2 of this announcement.

Proposals shall be prepared following the instructions provided in this Request for Quotations.

Each proposal must include:

• Extract from the Unified State Register (EDR Extract / Registration Certificate);

• Completed Proposal Submission Template (Technical Specification and Financial Proposal), signed and stamped where applicable (all fields highlighted in yellow are mandatory);

• Signed Letter of Compliance;

• Copies of the passports of the Director and the Ultimate Beneficial Owner (UBO), in accordance with donor requirements for screening related to links with the aggressor state and its financing.

  
  

Proposals submitted without the completed Proposal Submission Template, quality/compliance certificates (where applicable), Letter of Compliance, EDR Extract/Registration Certificate, or copies of the Director's and Ultimate Beneficial Owner's passports, as well as proposals submitted after the deadline, will not be considered.

IMPORTANT! Any false or incomplete information provided by a bidder may result in disqualification from the tender process.

9. CONTRACTING

A framework supply agreement, provided by CSO "TSE — NASHA SPRAVA!", will be signed with the winner of the tender.

10. RIGHT TO ACCEPT ANY PROPOSAL AND TO REJECT ANY OR ALL BIDS

CSO "TSE – NASHA SPRAVA!"  reserves the right to accept or reject any proposal, cancel the procurement process, or reject all proposals at any time before signing the Contract without incurring any liability to the bidders or any obligation to provide reasons for its decision.

The CSO "TSE – NASHA SPRAVA!" also reserves the right to cancel the tender at any stage without explanation.

Contact Person

Vladyslav Diedovets

Phone: +380 67 607 0190

(Technical and organizational inquiries)

Attachments

1. Letter of Compliance

2. Proposal Submission Template

Sincerely,

Head of CSO "TSE-NASHA SPRAVA!" V.V. Rodzin